Club Officers and Leadership

Responsibilities

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Club officers and Leadership are elected every year in the spring for the next school year. Election are held one to two months before the spring play in May. Club members nominate and vote by ballot for whom they want as their officers and leadership. The club advisor has the authority to appoint students to certain positions as needed.

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Many of the responsibilities that you see listed below, may not apply to our students. Many of the responsibilities that you see are required for the high school and College level officers and leadership. Our students will do some of them but not all.

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PRESIDENT

I. Oversee the responsibilities of all drama club officers. The president is in charge of making sure officers fulfill their duties completely and efficiently.

II. Collaborate with volunteer parent to organize the drama club field trip (or trips) throughout the year. The president must ensure all permission forms and money are collected from students before he /she is allowed to attend.

III. Oversee any event the drama club undertakes during the year. Whether it is a drama club or office meeting, a play production, fundraisers, theatre banquet, et cetera, the president is required to attend and oversee all such events.

IV. Collaborate with the drama club co-advisors and the drama club officers in order to plan and announce all drama club meetings in a timely manner. Ensure all meetings are enjoyable, informative, and well organized. Plan games and organize the information for the meetings.

V. Spokesperson to school and community for MNMS Drama Club.

VI. Assist the drama club co-advisors with whatever necessary. While the president is the head of the club, its co-advisors have the final say and are ultimately above all decisions made by the president.

VII. Plan officer elections for the following year.

VIII. Act as a liaison between student drama club members and co-advisors.

IX. Represent Drama Club at school functions.

 

VICE-PRESIDENT

I. Assist the President in a variety of ways. Whether running an errand or being delegated to a large event, the Vice-President should stand by for any action that must be taken. The Vice-President must be active in asking the Presidents what needs to be accomplished.

II. Act in the position of the President. If the President is unable to attend a meeting or event, it is the sole responsibility of the Vice-President to seek out information from the president that should be discussed at a meeting.

III. Organize fundraisers (as needed) with volunteer parent and Treasurer.

IV. Promote club membership with Publicity Director.

V. Serve as an activities coordinator.

 

SECRETARY

I. Correspond with the co-advisors to ensure parents are contacted and available to volunteer as needed, and provide resources for events and field trips.

II. Keep an organized file of contact information and records for all drama club members including meeting attendance.

III. Send out reminders to club members.

IV. Take minutes and keep an updated calendar at all meetings in order to better inform those who may be absent.

V. Maintain alumni contact list.

VI. Take attendance at meetings. Co-ordinate with Vice President/Stage Manager on rehearsal attendance.

VII. Publicize all meetings and gatherings one week prior to the meeting.

 

TREASURER

I. Sign off and approve all purchase orders and deposits.

II. Organize a collection of payment and take orders for all t-shirts/hoodies for productions.

III. Work with Vice President and parent volunteer on club fundraisers.

IV. Collect and record all activity/costume fees and script deposits. Return script deposits as scripts are returned.

V. Organize collection and take orders for all performance DVDs.

 

STUDENT DIRECTOR

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1. Delegate

✓ Make a props list

✓ Lead warmups

✓ Doline runs with smaller groups of actors

✓ Type up and distribute notes from the previous rehearsal

✓ Distribute posters and advertising materials to the cast and crew

✓ Assist with sign-in and sign-out

✓ Take photographs during rehearsals to use for publicity purposes (a “behind the scenes” look at the process)

 

2. Learn through observing

✓ Observe how the director approaches character work, carries out blocked scenes, and deals with problems that arise

✓ Ask questions about the rehearsal process

✓ Discuss what went well at that rehearsal

✓ Plan out what to work on in subsequent rehearsals

 

3. Double duty (assistant director tasks and responsibilities, as well as acting as stage manager for the show)

✓ Take blocking notes during rehearsals and call the show during the production run, on top of doing the other assistant director tasks assigned

 

4. Polishing scenes

✓ Once a scene is blocked, work with the actors on polishing the scene

✓ Focus on details like: o Making sure lines and cues are correct (and loud enough!) o Developing interesting physical character traits o Ensuring that students’ character intentions are clear (“What does your character want in this scene?”)

 

5. Direct a scene

✓ Select a scene in the show that the student assistant director will work on getting the latest version of this exercise at http://tfolk.me/studentdirect

✓ Discuss your vision for the show and their vision for the scene o How does this scene fit into the overall structure of the show?

✓ The student assistant director will plan their blocking in advance and talk you through the blocking

✓ The student assistant director will lead the actors in rehearsal

✓ Have the actors perform for you what they’ve worked on with the student assistant director, and give them feedback 6. Liaise with the cast and crew

✓ Student assistant directors can be very useful in bridging the gap between you as the teacher/director and the rest of the students in the cast and crew.

✓ Have your student assistant director check in with the cast and crew periodically, to see what they can do to help out and make the rehearsal process a positive one

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Director Assistant

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Publicity DIRECTOR

I. Design logos for Drama Club and production T-shirts, programs and advertisements.

II. Design layouts for various items such as calendars, brochures, postcards, invitations, and award certificates.

III. Promote Drama Club – recruit new members, along with Vice President.

IV. Promote attendance and ticket sales for all Drama Club productions and events.

V. Write and distribute: press releases, event announcements. Will work with a Publicity parent volunteer.

VI. Oversee Design & printing of show posters & programs

VII. Update displays, schedule morning announcements, place school newspaper articles & reviews

VIII. Consider more opportune ways in which we may notify the public about drama club events.

IX. Create and help distribute flyers to schools about upcoming events.

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PUBLICIST:

 

1. Design artwork for club posters, programs, and t-shirts.

2. Create and distribute a monthly drama club newsletter. The newsletter must cover all upcoming events and new information of which the club should be aware.

3. Create logos and advertisements for all theatre events/productions. It is the publicist’s responsibility to ensure all officers are doing their part to help publicize drama department events.

4. Ensure flyers are put up around the building and announcements are made at school via Buff TV as well as announcements and articles printed in the Black & Gold and the McAlester News-Capital. All flyers/announcements/articles MUST receive PRIOR approval from sponsor before submitted anywhere.

5. Coordinate with Buff TV in the creating of commercials/trailers for productions.

6. Oversee the creation of the “call board” outside of the drama room with the assistance of the historian.

7. If cast in a production, the publicist is still responsible for ALL duties relating to the post.

 

HISTORIAN:

 

1. Photograph all drama club events and productions.

2. Create the drama club scrapbook - news clippings, posters, programs, etc.

3. Assist the publicist with the “call board.”

4. Collaborate with the publicist and sponsor to put updated photographs in the newspapers, newsletter, and on the drama club website.

5. Keeps the records of all activities: plays, production dates, casts, crews, etc.

6. If cast in a production, the historian is still responsible for ALL duties relating to the post.

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